Frequently Asked Questions - VUTC

General FAQ

What does VUTC do?

VUTC serves the Villanova Community's Audio, Visual and Event Management needs by providing the highest quality services at competitive prices. Our offerings range from small lectures and club meetings, to A Cappella Concerts, to large-scale university events.

Who can work with VUTC? Is experience required?

Experience is not required to join VUTC, we will teach you everything you need to know! We have need of staff members who are willing to learn about the business side of the organization and are comfortable handling the accounting, interacting with fellow staff members as a peer leader, and organizing, tracking and repairing our equipment.

What kind of events has VUTC worked on?

VUTC has extensive experience running Orientation, Special Olympics, Hoops Mania, CAT Live Music, A Cappella Concerts, Guest Lectures, Dinners/Banquets and more!

How do I sign up for VUTC?

Look for us a the fall or spring activity fairs! Once you sign up, you will get an email about training.

How often does a general Staff Member work?

The amount you work varies based on how many events we have on the calendar and how much you are interested in working.

Are there leadership opportunities for students within this organization?

Yes! VUTC operates as an entirely student-run business and all facets are handled by our Head Technicians and Executive Board. If you are interested in becoming a head technician, please speak to the President/VP. Executive board applications and interviews are conducted yearly in late November and early December.

Client FAQ

What kinds of services does VUTC provide?

VUTC can provide audio, lighting, and event production services for events of all scales and complexities. Audio services include amplified sound, speakers, wireless microphones, reinforcement for live bands, and more. Lighting services include full stage lighting, dance party lighting, accent lighting, uplighting, spotlights, and more. Other services include video projection, live video, pipe & drape, audio recording, and more.

How do I submit an event request?

Click here to submit an event request or get a price quote.

How soon before my event should I submit a request to VUTC?

VUTC recommends submitting an event request as early as possible - ideally no less than 10 days before your event. We are typically able to accommodate requests within 10 days of your event, but cannot guarantee full scale services will be available to events submitted within this timeframe.

How do I change the information on an event request I after I submitted it? How far in advance should I submit changes?

All changes should be emailed to events@vutc.com or to the event manager that you have been communicating with as soon as possible. We do our best to be flexible but can only guarantee changes submitted at least 2 days prior to the start of your event.

How do I figure out what type of equipment to request for my event?

Usually, the type of equipment is based on the location, size and type of your event. Detailed descriptions of the event, including number of attendees, can help us properly prepare for your event.

How do I find which Head Technician is running my event?

VUTC has implemented a new system that allows clients to see more information about their events. Please see your event approval email with a button to view your event brief. This page will include your Head Technician's contact information once he/she has been assigned to your event.

Does VUTC work events off campus?

Yes. VUTC does work off campus events for University sponsored activities including formals and proms.

What type of music will a VUTC DJ play?

VUTC DJs will play any type of music that you request. Any on campus events that are outside or open to the public are restricted to clean music by the University.

When do I need a Three Phase Power Drop?

A Three Phase Power Drop is necessary for large events and lighting events. In order to submit a Facilities Work Order for a Three Phase Power Drop please follow these steps:

  • Navigate to the Facilities SR System (from Villanova's campus only).
  • Select Submit a Request from the menu on the left.
  • Select Villanova University from the first drop down menu.
  • Select the building where your event is being held from the drop down menu.
  • Enter your name and contact information. Select the Area from the drop down menu.
  • Enter your organization's account information. This information can be obatained from your advisor.
  • In the Request section enter the following: Our event requires a three phase power drop for VUTC to power equipment at the event. Please contact them with any questions.
  • **IMPORTANT: Please include your specific event location and be sure to include the DATE of the event. Also note if the load-in is a day early.**

Facilities Request - Jake Nevin Speaker System

In order to submit a Facilities Work Order for the Jake Nevin Speaker System - neccessary for large events and lighting events - please follow the following steps.

  • Navigate to the Facilities SR System (from Villanova's campus only).
  • Select Submit a Request from the menu on the left.
  • Select Villanova University from the first drop down menu.
  • Select Jake Nevin from the drop down menu.
  • Enter your name and contact information. Select the Area from the drop down menu.
  • Enter your organization's account information. This information can be obtained from your adviser.
  • In the Request section enter the following: Our event requires the use of the installed speaker system in Jake Nevin and access to the amplification closet throughout the event. VUTC will use the speakers with their microphones and mixer. Please contact them with any questions.
  • If your event does not require VUTC's services, include that you will need a microphone and mixer.
  • **IMPORTANT: Please include your specific event location and be sure to include the DATE of the event. Also note if the load-in is a day early.**

How do I pay my invoice?

  • Click Here.
  • Login under your organization's account. Your organization advisor should have this information
  • Note: A copy of the invoice is automatically sent to your organization advisor upon completion of your event.
  • Follow the onscreen directions and fill in all necessary fields with the correct information.
  • If you encounter further issues, contact Natalie Cook in Dougherty 108